Venue FAQ

What is included with the hotel?

Historic boutique hotel experience · Views of the Courthouse Square and Holiday Courtyard · Twelve uniquely decorated rooms from Prescott’s storied history  · Accommodations for up to twenty-six guests · Upscale continental breakfast delivered to your room · Evening refreshments · 24 hour staff availability

What is included with The Holiday Courtyard?

7200 SF of a historical urban experience from red brick walls to a garden setting · Downtown Whiskey Row location · Up to 300 guests · Outside caterer, vendors and alcohol · Beautifully landscaped · Shade Sails · Band shell stage with stage lighting · Café lighting throughout · Patio dance floor · Complete sound and PA system · Wireless microphones · Casual outdoor seating for up to 100 · Wooden benches  · Pub tables with black spandex linen · Eight banquet tables with black spandex linen · Large movable service bar · Extra large ice chests · Ice machine · Commercial refrigerator ·Umbrellas · White  shade/rain canopies · Patio heaters ·  Gate Security · Privacy screens · Doors open into Holiday Ballroom & Holiday Hub when included in rental · Rented table & chairs may be brought into the Courtyard for traditional wedding seating

What is included with The Holiday ballroom?

2100 SF indoor Ballroom with historic copper ceiling, red brick, clear leaded glass windows & elegant lighting · Ideal as indoor add-on to the Holiday Courtyard or for weddings up to 120 · Outside caterers, vendors and alcohol · Up to 150 guests · 72” rounds & natural wood Chiavari chairs with ivory padded seats · Linen Service available as add-on · Portable stage & Bar · Music/PA/audio-visual system · Dressing room with restrooms · Security staff · Doors open into the Holiday Courtyard when included with rental · Holiday Hub shares indoor access to the Holiday Ballroom and is included with Holiday Ballroom Rental for large events

What is included with The Holiday hub?

600 SF indoor space with historic copper ceiling, red brick & period lighting · Up to 50 guests · Tables & chairs · Ideal for weddings: cocktail hour, large space to get ready in or extra space for caterer and vendors · Ideal for meetings with meeting amenities · Outside caterers, vendors and alcohol · Portable stage & Bar · Music/PA/audio-visual system · Kitchenette · Dressing Room with restrooms · Security staff · Doors open into the Holiday Courtyard and Holiday Ballroom.

Can I reserve more then one venue for my event?

Yes. Consider the Courtyard and the Ballroom for both an indoor and outdoor option and enjoy the Hub, too.  Your ceremony can be indoors with an outdoor reception or your ceremony can be outdoors with an indoor reception. It’s all up to you! Meetings can enjoy indoor space for working and outdoor space for breaks.

Do you offer wedding packages? Exclusive Packages? Small Weddings? seasonal rates?

Yes, our Exclusive Destination Wedding Package is available any day of the week and includes the entire property for one night or the weekend. Build Your Own Wedding Package is available for select dates and allows you to choose any number of venues and hotel rooms. Small Wedding Package is available for select dates and includes either the Courtyard or Ballroom, up to 60 guests, a king room for wedding couple and our romance package. Seasonal rates are available in July, August, January and February and include all wedding packages for any day of the week.

Can we bring in outside alcohol?

Yes. We allow outside alcohol to be served to your guests with a hosted bar and a hired, certified bartender.  A liquor permit is not required for a private party. 

Can we choose our own caterer & vendors? Do you have a list of local vendors?

Yes. We provide you with our Preferred Vendor list. You may select your caterer & vendors from this list or choose to bring in your own. Vendor information and their insurance documents are required naming Grand Highland Hotel as additional insured.  

Can hotel rooms be added to my venue reservation?

Can hotel rooms be added to my venue reservation? How do my guests pay for their Rooms: Yes.  Any number of rooms can be added to your venue reservation. Room charges may be deferred until check-in on the day of the event with a guest pay option. Rooms are included in the rental agreement and are part of your reservation. We ask you to provide us with a list of guests and their assigned rooms. If one of your guests cancels, you may reassign the room.   

What is included with the sound systems?

Holiday Courtyard: Our state-of-the-art music and sound system provides music from streaming to a live band · PA system with wireless microphones · 12 speakers throughout the Courtyard with three volume zones · Stage lighting · Rental parties select and hire the live music or DJ · Sound technician required with live band (ask for details) · Courtyard music can be played in the Ballroom. 

Holiday Ballroom: State of the art Music/PA/AV system · Two 75” monitors for videos or picture scroll · Holiday Hub offers one 75” monitor · Tower speakers for surround sound · Wireless handheld and lavalier microphones.

What is included with the sound systems?

Holiday Courtyard: Our state-of-the-art music and sound system provides music from streaming to a live band · PA system with wireless microphones · 12 speakers throughout the Courtyard with three volume zones ·  Stage lighting · Rental parties select and hire the live music or DJ · Sound technician required with live band (ask for details) · Courtyard music can be played in the Ballroom. 

Holiday Ballroom: State of the art Music/PA/AV system · Two 75” monitors for videos or picture scroll · Holiday Hub offers one 75” monitor · Tower speakers for surround sound · Wireless handheld and lavalier microphones.

What are the event end times? Can I have a late night event?

Courtyard: Late night events until midnight are based on day of week and time of year

  • Book the 6 rooms overlooking the Courtyard for late night event: Friday & Saturday: 12 midnight;  Sunday – Thursday: 10:00 pm (music is turned down below City Ordinance noise level). 
  • Courtyard rentals without rooms: Friday – Sunday, music ends at 9:30 pm and event ends at 10:00 pm.  Monday – Thursday music ends at 8:45 pm and event ends at 9:00 pm.

Ballroom & Hub: Music ends at 9:30 pm and events end at 10:00 pm · Book all 12 hotel rooms for a late night event until 12 midnight. 

Is the holiday courtyard available year round?

Yes, guests may wish to rent a tent with heaters in certain months of the year. We offer eight outdoor heaters. The Holiday Ballroom and Hub are available year round. Consider booking the Holiday Courtyard and Ballroom for both indoor and outdoor space.

What are the options for tenting?

Moore Party Rentals offers a 60’ x 25’ tent designed to fit in the Courtyard & complete tenting options.

Verve Event & Tents offers complete tent options.

Both rental companies offer a Rain Reserve Option

What are the rental terms? Is a payment plan available?

A signed Rental Agreement is required. Number of payments based on time prior to event. 4 payments of 25% each: Initial payment due at reservation confirmation, 270, 180 and 90 days.  Events over 1 year out, additional payment options. A refundable security/damage deposit of $500 is added to the reservation.  Amenities, Cleaning & Set-up fees are included in pricing.

Am I required to have insurance?

Special event general liability insurance is required and covers the Lessee for general liability, host liquor. 1 million per incident and 2 million aggregate with a certificate of insurance naming the Grand Highland Hotel as additional insured is required.  Our guests often purchase insurance through www.eventhelper.com.  Average premium for 100 guests is $100.

What is your cancellation policy?

As a small property with weddings and events booking over a year out,  our cancellation policy is strict.  50% of total reservation invoices are due up to 270 days and 100% is due after 270 days prior to event.  Any changes to original reservation will incur a change fee and be subject to current rates if applicable.

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